Get in touch with us!

Overlooked features and functions in Microsoft Teams

Microsoft Teams | Microsoft Teams is rather self-explained, and people got the hang of most of the basic features by now. There are however a great deal of features and functions that I often see gets overlooked. This blog post describes some of those!

The members of the channel will get a message in the conversational tab that there will be a meeting held in here. When you create a new meeting from Outlook, there will be a new chat created with the members of the meeting. This is where messages is stored when you type them during your meeting, but by using this feature and book your meeting in here, you gather the chat messages in the Team instead! This is useful as new members of the team will be able to more easily follow up on past meetings for example! Another thing I rarely see people use is the Agenda button in the meeting section.
The members of the channel will get a message in the conversational tab that there will be a meeting held in here. When you create a new meeting from Outlook, there will be a new chat created with the members of the meeting. This is where messages is stored when you type them during your meeting, but by using this feature and book your meeting in here, you gather the chat messages in the Team instead! This is useful as new members of the team will be able to more easily follow up on past meetings for example! Another thing I rarely see people use is the Agenda button in the meeting section.

Feed or My activity
Let’s begin at the top with activities. This is where you usually begin as it is the place where all your notifications are stored in one place!

When looking at the default feed, you’re able to switch to your own activity using this drop-down menu! Useful when you want to go back to something you wrote recently instead of scrolling through your Teams, Channels and conversations.

Filters
When you’re looking at your feed, it’s easy to filter down the results. Just click the filter button and highlight the ones you’re looking for!
A personal favorite is the Unread option. I personally use this on a weekly basis just to make sure I didn’t miss anything in the feed.

Chat
When creating a chat with an individual, you don’t only get a conversation tab, but also a Files-tab, an organizational tab and an activity tab. If you put files in the File-tab, a folder will be created in your OneDrive and shared. This is now a place you can store files between any small group! The organization tab will show you, based on the information in your Azure Active Directory, where that person resides in the organization. This is actually something that I sometimes get questioned about and people usually are thrilled to hear the function already exists!

The last tab is called Activity and it will show you what that person has been up to in Teams recently. If you know who wrote something, but you don’t remember where it was, this is a good place to look!
Of course, it will only show you activity in places where you have access as well. You can’t use this feature to spy on people where you don’t belong.

You’re also able to add new tabs just like in a Team! This is often overlooked but it’s a great feature if you for example often go to certain web pages when calling a specific person.

Finally when it comes to chatting, I would like to emphasize that you can share your screen without being in a call with someone!

Let’s say someone gave you a call on the cellphone. You answered and now you want to show that person something from your computer. Instead of hanging up and calling back in Teams, it might be faster to just share your screen and keep talking over the phone.

Teams
I’m actually going to save some stuff for another blog post when it comes to the Teams-section of Microsoft Teams, but I’ll share one thing that is super easy to set up and that is very valuable: Connections.
When clicking the three dots on a channel, there is an option called connections. There are tons of established ones to look through! You could for example have tweets from twitter being posted right into the channel based on hashtags or mentions! This is something that everyone should try in at least one channel. If it isn’t on your bucket list, put it there so you can cross it out 2 minutes later, cause that’s about how much time it takes to set this up.

Meetings
If you create your meeting in Microsoft Teams, by going to the Meeting section on the left and then click “Schedule new meeting” in the bottom of the screen, you get this window. Here, you can choose to have your meeting in a channel in a team!

The members of the channel will get a message in the conversational tab that there will be a meeting held in here.

When you create a new meeting from Outlook, there will be a new chat created with the members of the meeting. This is where messages is stored when you type them during your meeting, but by using this feature and book your meeting in here, you gather the chat messages in the Team instead! This is useful as new members of the team will be able to more easily follow up on past meetings for example!

Another thing I rarely see people use is the Agenda button in the meeting section.

You’ll find it here and it will transform your day view into an agenda view. Instead of seeing your day and meetings as blocks, you’ll just see the actual bookings in your calendar. Less visual when it comes to free time between blocks but much more useful to find all your bookings in the calendar!

There are a great deal of overlooked features and functions for the average user and I’ll be sure to cover more in future blog posts, but for the sake of you, the reader, I’ll save them for next time and I’ll keep this post short.
If you have any questions regarding Microsoft Teams, please do not hesitate to contact me!

Trackbacks/Pingbacks

  1. Overlooked features and functions in Microsoft Teams – 365ForAll - […] https://www.altitude365.com/2019/05/14/overlooked-features-and-functions-in-microsoft-teams/ […]

Submit a Comment

Your email address will not be published. Required fields are marked *